CAPPS HR/Payroll User Group The CAPPS HR/Payroll user group meetings allow participating agencies to review, prioritize and give feedback on changes to the CAPPS Human Capital Management modules. Our mission is to improve efficiency, accuracy and productivity through the implementation of a statewide ERP software system that is a single source of information for Financials and HR/Payroll transactions. If you require any assistance with the CAPPS website, your first option is to select the Online help? Navigation tab: Quick and easy navigation through table timesheet, calendar and advanced views. When you access the CAPPS site, you will see a warning message explaining that this CAPPS website is restricted to authorized users only. password.allegisgroup.com. Display preferences & Actions: On click, use the options that appear to choose which layout/display options you're happy with (show/hide; JQL, charts etc). IHSS Timesheet Issues/Questions: IHSS Provider Help Line, (866) 376-7066. This section contains recent HR related news and information regarding CAPPS and the HHS enterprise. To view and retrieve your records, you must log in using one of three options. bD! In addition to helping HHS serve Texans in the most cost effective manner, CAPPS also provides the following benefits: The CAPPS website is the primary gateway to access and manage your HR information. link. Disobey any requirements, procedures, policies or regulations of TJJD in relation This occurs when you work overtime, take leave, or work on a scheduled holiday. We've only provided a blank timesheet template for Word and PDF. If you enter incorrect information on three consecutive login attempts, your employee ID is locked out. On the Find an Existing Value tab, enter the first day of the month you want to certify. Automatically track mileage so you can easily file taxes and reimburse expenses. Main filter: To generate the timesheet, use the main filter (Projects, Groups, Usersetc) then click on 'Generate timesheet'. Contact Jerry Reece, CACI Sr. VP Human Resources, with any coronavirus questions at jreece@caci.com. Download the Webex app now and be ready when the next meeting starts. Enter your HCSS account username. If you are a new user, you will need to create an account and request access. Job Opportunities For External Applicants When you are finished using the CAPPS website, you need to logout to ensure no one else accesses your personal information. The left-most column on the View Payable Time Summary page displays your Time Reporting Codes (TRCs). Benefits and Compensation | Job Opportunities | Applicant Login ADA Compliance | Become a State Trooper | How to Search and Apply for Jobs How to Unlock CAPPS Recruit Candidate Account | FAQs | Employment Verification. Collect or store personal information about certification applicants for unauthorized The Help Resources section is located in the top right corner, directly below the Global Navigation menu section. Then 8 hours are entered using REGHW, and 2 hours are entered using REGHR. Only employees with management responsibilities and one or more direct reports, see the Managers Worklist. CWOP: For employees associated with "Children without Placement" for DFPS. https://mycompany.timesheetportal.com Please enter your details to access your account. | Austin TX 78758 | Phone: 512.490.7130 | Fax: 512.490.7717 . Helpful Hint: After you click E-Sign & Submit, the requested hours for payment are moved to the last day of the current month that was originally entered in the date field and automatically assigned TRCs: FLSAP for FLSA Overtime, COMPP for Regular Comptime, and HCMPP for Holiday Comptime. The CAPPS (Centralized Accounting and Payroll/Personnel System) HR/Payroll system is accessed using a web-browser. You are able to view and access information based on your CAPPS role(s). If there is documentation required for the type of leave requested, your manager will receive your request; however, you will receive a warning message. Ensures internal processes and procedures are adjusted as needed. Based on your role, you have access to all links necessary for you to perform your role. Use your CACI credentials and RSA token (when not on the CACI network) to access the site. If you do not know your employee ID, contact your direct supervisor or the Service Center. CAPPS is available 24/7 with the following exceptions: Thursday: 10:00 p.m. 12:00 a.m. (midnight), Third Weekend of the Month: 11:00 p.m. on Saturday 12:00 p.m. (noon) on Sunday. This course is intended for all CAPPS HR/Payroll users and is a pre-requisite for other module classes. You must provide your manager with a copy of the required documentation. You may email your questions directly to the Service Center by selecting, Frequently asked questions about training can be found in the. Aiming to leverage my abilities to successfully learn new skills, take on extra responsibilities, and . ERS Website New Employees! Data transmitted to or through Program Registry application. fiduciary duty (such as confidential information learned or disclosed as part of %PDF-1.5 % Use your screen reader commands to navigate the elements on the page such as headings and links. Click on a TRC to select it. The Time and Leave Entry section of the page provides you with a way to request time and leave transactions such as taking leave and recording hours worked over your scheduled hours. of a Health & Human Services agency Close. The following TRCs require additional documentation: Documentation Required for Specific Types of Leave. This restriction does not pertain to any information that is regarding a person's immigration or citizenship status pursuant to 8 U.S.C. Oracle Login - Single Sign On Oracle Oracle account sign in Username ERROR: Please enter your username and password Forgot username? CAPPS Enterprise Portal Login System Changes CAPPS System Changes Contacts and Help CAPPS Contacts and Help General System Availability CAPPS is available 24/7 with the following exceptions: Daily: 4:00 a.m. - 5:00 a.m. Thursday: 10:00 p.m. - 12:00 a.m. (midnight) Sunday: 4:00 a.m. - 12:00 p.m. (noon) A Service Center Specialist is available to assist you or answer your questions during these hours. The first of several security pages displays. WNSLV: Indicates that the employee is on Wellness Leave (Emergency Leave). You can contact the Service Center 1-888-TX-HHS-HR (1-888-894-4747). In this section: Check Replacement: Learn what to do if your paycheck is lost, stolen, or damaged. You Have To Click On The Link And Login Into The Account Using The Correct Login Details. Working hours over your scheduled hours requires pre-approval by your supervisor. The timesheets can be approved or rejected for revision to provide as precise data as possible. Follow the steps below to request overtime for pay. endstream endobj startxref Login California Pawn & Secondhand Dealer System (CAPSS) This system is restricted to authorized users for legitimate law enforcement and official business purposes mandated by Business and Professions Code section 21628 and Financial Code section 21208. Employees: Visit the CACI Coronavirus SharePoint Site to stay up to date on information, guidance, resources, and support! The Online help? HHS employees are exception time reporters (salaried employees). Once you have read the statement, click the, You will be asked a series of security questions, for example your date of birth, mailing zip code, or a question that you have chosen and provided a personal answer for using the. ANNUALLEAV/Vacation Leave (Annual Leave): ANLVT, HOLIDAYCMP/Holiday Compensatory Time: HCMPT, OPTNLHOLDY/Optional Holiday: OHCPT and REGOH, Your payable time for the current week displays. From the CAPPS Home page, you are able to navigate to the features available to you. Your password must be at least eight characters and is case sensitive. The Service Center News section is located below the Service Center Featured Links in the center column of the home page. Salaried employees are employees with an assigned schedule in HHSAS HCM who enter time into their timesheet when they request to take leave or work hours over their scheduled hours. For help with terms used in this User Guide, go to the top of the page. HHS CAPPS Mission Statement: Our mission is to improve efficiency, accuracy and productivity through the implementation of a statewide ERP software system that is a single source of information for Financials and HR/Payroll transactions. Timesheets Made Easy Caregiver by GT Independence lets your caregivers start and end work from anywhere you choose. TELEW: Indicates that the employee participated in tasks associated with Tele-working. The CAPPS Home page displays your name in the Welcom bar, to the left of the Global Navigation menu at the top of your screen. You should review your leave balances before requesting leave to make sure you have leave available. %%EOF 11209 Metric Blvd. 1373 and 1644. Each line in your time entry must be allocated to a specific labor account code when a Task is assigned. Employee ID Help. This site provides tools and resources to assist both new and experienced agency users with baseline training and information on all CAPPS modules. Help Desk: capps_support@military.texas.gov, HR Office: 512-782-5133 or hr@military.texas.gov. Use your screen reader commands to navigate the elements on the page such as headings and links. used in CAPPS. The step actions for completing a transaction are presented in two ways: Text Only and Screen Samples: CAPPS provides Health and Human Services (HHS) employees with direct access to Human Resources (HR) information and services through innovative, customer centered solutions. Provide assistance to employees and managers via a toll-free phone line available in English and Spanish. you can search for and apply to jobs within Enter the appropriate information and click the. Follow the steps below to log in to CAPPS. Helpful Hint: If you are scheduled to work 8 hours and the total hours worked is greater than 8 hours, use REGHR to enter the additional hours worked. OVSOM: Office of Violent Sex Offender Management. Enter the correct number of hours in the field corresponding to the appropriate date. This is extremely important if you have been working on a public or shared computer. Unauthorized access, access for other than official purposes, or dissemination to unauthorized persons is unlawful and may result in administrative, civil, or criminal sanctions. Enter the appropriate information and click the. Please enter your username and password Need help? Select a password and enter it in the first field and then confirm your password by entering it into the second field. (e.g. Managers have the additional capability to: The Service Center staff is dedicated to assisting you with your HR and Payroll needs. Use your employee ID along with your PIN to contact the Service Center. 985 0 obj <>stream CAPPS delivers this information through a secure website and an employee service center. Your password must also include at least two numeric characters and one special character that is not a letter or number (for example *, &, ~). Completed forms must be returned to the level 1 helpdesk at:CAPPS_Support@military.texas.gov. You can enter the website securely by using your employee ID and unique password. which shows the complete list of all CAPPS user guides. The Department of State Health Services (DSHS) and the Department of Aging and Disability Services (DADS) are the only agencies with employees eligible to be paid for comptime and holiday comptime for employees who work in critical shortage occupation positions. Attach the completed paper timesheet to the request. Follow the steps below to view your payable time summary. Manager Self-Service contains transactions related to: Below the Manager Self-Service menu, several other manager tools display: The Main Menu provides a direct link to several pages. Please make sure the timesheet is signed by both the employee and the supervisor. Attend work regularly and observe approved work hours in accordance with agency leave and attendance policies. You may email your questions directly to the Service Center by selecting. The CAPPS HR/Payroll user group: Ensures internal processes and procedures are adjusted as needed. !Lif - To log out of the CAPPS website click the Logout button located above the Global Navigation Menu. Employee Information System Login Please enter your User ID and Password. Similarly, if you are a part-time employee and you are scheduled to work 4 hours but work 2 hours over your scheduled hours, then you would enter 4 hours of REGHW and 2 hours of REGHR. A time reporting code is a code used to track hours on the job, vacation time, sick time, or any other type of time tracked by HHS. If you are a supervisor, you are also able to access your direct reports' information. The Employee Self-Service section covers employee timesheets, personal profiles, and payroll information. This is an accessible template. the Health & Human Services agencies As a timesheet in Excel, the total hours, regular hours, and overtime hours are automatically calculated. Renew licenses, get friendly reminders, and so much more. Your employee ID is printed on your pay warrant or was provided by your manager on your first day. Review the timesheet to ensure you have worked your scheduled hours, entered any hours worked over your schedule, and entered any leave taken. The CAPPS website is available to you 24 hours a day, 7 days a week from the Internet or the HHS Intranet. Next. 0 CWMOP: For employees associated with "Case Worker Mentor Overtime Pay" for DFPS. If you are a new employee or new user to CAPPS, this section of the user guide will provide you the steps to log in to the system for the first time. ), Manager Summary Approval Page & Leave Approval Demonstration(Updated course coming soon. For CACI Employees: (Enter CPPROD for System on the login screen) Access Timekeeping and Work Plan (Work Plan can be accessed within each timesheet) Section provides access to both tutorials and job aides. Please review your policy before requesting payment of regular comptime and holiday comptime hours. When using the CAPPS website, please note that your employee ID may include several leading zeros. Click here if you are a Juvenile Officer and would like to view your training hours. Texas.gov Digital Identity Solution You need to enable JavaScript to run this app. Please call your Manager if you can't locate them in pay warrant. the employment relationship.). Self-service capabilities to provide greater control over the accuracy and management of your information, Instant, secure, and reliable access to your information 24/7, Simplified information access through the Service Center and website to minimize confusion and redundancy, Integrated technology to speed up HR transactions, reduce errors, and improve services, Standardized processes to reduce paperwork and complexity, Access HR forms, policies, and information regarding life and work events, Take online computer-based training courses and enroll in classroom training, Change personal information (for example: home mailing address, emergency contact information or direct deposit information, View leave balances and submit leave requests, Schedule candidate interviews and capture interview results, Create and/or approve offers for candidates, View reports on staffing, training and recruitment, Approve leave requests and view timesheets, Submit personnel actions for merit increases, Create and complete performance evaluations, Change employees work-related HR information, Are available from 7:00 a.m. to 7:00 p.m. Monday Friday, Central Time. Follow the steps below to log in to CAPPS for the first time. Mobile timesheet app. Click on the button above to login to your CAPPS account Bookmark this page when you need to access your CAPPS account For best results use Google Chrome Browser All employees have access to the Employee Self-Service menu and are able to see their own information. On the Home page, you can minimize any of the sections by clicking the. Feb. 28, 2023 (Agenda) The Request Payment of Hours section of the page provides you with a way to request payment of FLSA overtime, regular comptime, and/or holiday comptime hours. Word Download Share More templates like this You may contact the Service Center at 1-888-TX-HHS-HR (1-888-894-4747), or TDD/TTY for the Hearing Impaired 1-866-839-2747. This procedure provides an overview of Time and Labor Time Reporting Codes (TRCs). To bookmark the CAPPS website, follow these steps: The Global Navigation Menu is on the top of your screen and stays there as you move to other screens in the CAPPS website. This system is restricted to authorized users for legitimate law enforcement and official business purposes mandated by Business and Professions Code section 21628 and Financial Code section 21208. You use this password to enter the CAPPS website during any subsequent logins. Read the statement and select the, The first time you enter the CAPPS website, select the, You will then be asked a series of security questions, including your date of birth and zip code. Helpful Hint: To provide easy access to the CAPPS website, it is helpful to bookmark CAPPS in your favorites menu. 15. If you are unable to reset your password via the written instructions, contact the level one help desk via email at:CAPPS_support@military.texas.gov. The worklist is a way for managers to keep track of the review and approval actions they are responsible for completing It is also where managers can see any notifications. You may also click on the View Leave Balances hyperlink to view more details about your leave balances, such as year-to-date balances and expiring regular and holiday compensatory time. Helpful Hint: Once you choose an option from the Show Time Expiring in drop-down menu, the Leave Information section below it displays the number of hours that are expiring, as well as the date they will expire. Entries and corrections may be submitted from 90 days in the past to 90 days in the future. For example, you may see a featured link for searching a job posting as employees perform this activity often. The I Want To section is located below Help Resouces. It does not include screen samples. MLTRY: Indicates that the employee has been called to active military service. Whether a new or existing user of CAPPS, you will find this section helpful to navigate the site and learn how you can best utilize the information and resources available to you. Follow the steps below to view and edit your timesheet. In the interim, eLearning training courses are available for most CAPPS modules under CAPPS Financials Self-Paced and CAPPS HR/Payroll Self-Paced training pages. Additionally, the Online help? *Representative for all Financials Hub agencies except HHSC and TxDOT. My Record Portal is HRC's self-service portal for Active, Guard, Reserve, Retiree and Veteran Soldiers. Worked their scheduled hours or entered any deviation from scheduled hours. Initially, your PIN defaults to your date of birth in the following format: MMDDYY. You have the ability to view and edit your timesheet, request leave, certify your time worked and leave taken, and request paid overtime and compensatory time (comptime). Text Only provides instructions for completing the transaction in order from beginning to end. Once your request is approved, your leave balance information will update and you will be able to view it on your Payable Time Summary page the next day. Specialists provide a broad range of support such as: HHS HR and Payroll professionals continue to be responsible for activities such as: Use your screen reader commands to navigate the elements on the page such as headings and links. Some links are available to all employees while other links only appear for employees in a supervisor or HR role. If you have forgotten your employee ID, select the Whats my EmployeeID/ forgot my Employee ID link located on the CAPPS Login page. In the event of a federal or state declared disaster, for hours worked in support of disaster relief efforts, an employee may earn disaster comptime hours (expires in 18 months for FLSA Exempt employees and expires in 12 months for FLSA Non-Exempt employees) which may be approved for payment if approved by the HHS Executive and Agency Commissioners. Payable Status codes and their descriptions display. Enter your 11-digit Employee ID and click the Submit button. Get Services APS; County APS Offices; Get Services CAPI; Data that is outside of the authorized user's right to transmit under any law or |Austin TX 78758|Phone: 512.490.7130|Fax: 512.490.7717. User ID: Password: Login Forgot Password If you have forgotten your password or need assistance, please contact your agency help desk or Payroll Department. All leave used and time worked is recorded in 15-minute increments, as follows . For a complete glossary of terms, click here: Please note that you also have a separate Personal Identification Number (PIN) that you use to access the Service Center Interactive Voice Response (IVR) system. The Texas Department of Public Safety is committed to the recruitment and promotion of a character-driven, competent, productive and diverse workforce. FACE: Indicates when an employee has a face-to-face interview. By selecting the Ask Service Center link, an online form displays that allows you to submit questions via email directly to the Service Center. Suspect Fraud? You may click on the links below to navigate directly to a section: Time Reporting Codes Overview Forgot Password Password ERROR: Please enter your username and password Forgot password? View this po The Menu is located down the left side of your screen and should be your primary way to get around the CAPPS website. Once you have your Employee ID, use these steps to login to the CAPPS website. CAPPS Login Page Information and materials regarding Centralized Accounting and Payroll/Personnel System (CAPPS) for TSD will be listed here. Table actions : Allows you to select how the data appears in the data table (By Default/by issues, Advanced) and 'Group By' various columns previously selected in the display . Login to Your Account User Name User Name is case sensitive Password Password is case sensitive Forgot User Name or Password? Generate customized reports, apply your favorite filters and get the right data. Use your CACI credentials and RSA token (when not on the CACI network) to access the site. All non-exempt employees may be eligible to be paid for FLSA Overtime, depending on agency policy and manager approval. Enter a new date in the. Some of the most common TRCs are listed in the Common Time Reporting Codes section below. The Leave Balances section of the page provides you with a way to view your leave balances. The Main Menu is located below the Menu. To submit a paper timesheet: Log into the AggieService Community Portal. The conditions for use and privacy notice must be read and acknowledged prior to logging on. It is critical that you close all of your browser windows once you are finished with your session in order to ensure a complete logout and maintain the privacy of your information. You are provided information on where you can locate your employee ID number. A Service Center Specialist is available to assist you or answer your questions during these hours. Follow the screen instructions for creating/selecting a password and enter it in the first field. Use this sample timesheet as a guide to filling in hours worked and accurately log your time. Glenn Hegar, Texas Comptroller Window on State Government Contact Us. 11209 Metric Blvd. If you have hours allocated to multiple TRCs, all the distinct TRCs will be listed under the Time Reporting Code column. TXUAC: Unaccompanied Child Crossing Border. Only employees with management responsibilities and direct reports have access to the Manager Self-Service section. Work can happen anywhere. The first time you enter the CAPPS website, select the Logging in for the first time link located below the Employee ID and Secure Password fields. Login using your enterprise name (AMID login) and password. Right from a phone or tablet. purposes. The Service Center operates between 7:00 a.m. and 7:00 p.m. Central Time, Monday through Friday. PeopleSoft State employees will be auto-provisioned into CAPPS HR/Payroll via the onboarding process and account information will be forwarded to the employees agency sponsored email within 5 working days of the employees hire date. Since the home page only contains recent articles, select View All Articles and Sections if you wish to view past articles which no longer appear on the CAPPS Home page. The CAPPS HR/Payroll user group meetings allow participating agencies to review, prioritize and give feedback on changes to the CAPPS Human Capital Management modules. Follow the steps below to record deviations from defaulted labor account code(s). Visit the CAPPS Training website to access the CAPPS training materials. IHSS Timesheet Issues/Questions: IHSS Service Desk for Providers and Recipients (866) 376-7066 Suspect Fraud? Is responsible for maintaining the integrity and security of data. Employees must use the consolidated timesheet in CAPPS to accurately report and account for all absences from work with paid leave, an authorized holiday, or unpaid leave. Only. 969 0 obj <>/Filter/FlateDecode/ID[<9E6EF72E3EFEA4469BF638E961FF97E9><56A2E581A2228A46A07FDF49CF4B816A>]/Index[946 40]/Info 945 0 R/Length 108/Prev 189405/Root 947 0 R/Size 986/Type/XRef/W[1 3 1]>>stream **. IHSS Fraud Hotline: 888-717-8302 Help Stop Medi-Cal Fraud and Abuse Provider Fraud and Elder Abuse complaint line: 1-(800)-722-0432. By using this system, the user agrees NOT to: Forge or manipulate identifiers in order to disguise the origin of any Application Similar to the Global Navigation Menu, the Menu stays on the screen as you navigate. To access your personal pay statement please login to the NYCAPS' website Employee Self-Service (ESS). Note: Any additional exceptions beyond those listed above are coordinated through the established Governance process. Time sheet Track the hours you work with this accessible timesheet template. Entered all hours worked over their schedule (for example, if scheduled to work eight hours but worked 10, entered 10 hours of REGHR). Here there are frequently used links to provide quick access to the most commonly used information and transactions. You can edit your unapproved time 90 days in the past as well as 90 days in the future up until your manager approves the request. . link displays the list of CAPPS user guides available to you.